MS Word — HIT100 Course Notes OmpathStudy

MS Word — HIT100 Course Notes Course notes for the Microsoft Word section of HIT100 Information Technology, University of Nairobi. Covers program fundamentals, creating and editing documents, formatting characters and paragraphs, page layout, and working with tables. Program Fundamentals Starting Word — launching the application and beginning a new document. Understanding the Word program screen — the Ribbon, Quick Access Toolbar, document window, status bar and view buttons. Giving commands in Word — using Ribbon tabs, dialog boxes and context menus. Using command shortcuts — keyboard shortcuts (such as Ctrl+C to copy, Ctrl+V to paste, Ctrl+Z to undo) that speed up common tasks. Creating a new document , opening a document , saving a document , previewing and printing a document , and closing a document . Getting Started with Documents Entering and deleting text — typing new content and removing unwanted characters or blocks. Selecting and replacing text — highlighting text to act on it, and swapping existing text for new text. Navigating through a document — moving the insertion point using the keyboard, mouse and scroll bars. Browsing a document — jumping quickly between pages, headings, tables or comments. Viewing a document — switching between Print Layout, Read Mode, Web Layout and other views. Working with the document window and viewing multiple document windows — splitting the window or opening several documents side by side. Working With and Editing Text Checking spelling and grammar — Word's proofing tools that underline and correct errors. Finding text and replacing text — locating words or phrases and substituting them throughout the document. Using Word Count and the Thesaurus — counting words, characters, paragraphs and lines; finding synonyms. Inserting symbols and special characters — adding characters not on the keyboard. Copying and moving text — cutting, copying and pasting within and between documents. Controlling how text is copied or moved — using paste options to match destination formatting. Collecting multiple items to move or copy — the Office Clipboard holds up to 24 items. Using Undo, Redo, and Repeat — reversing, restoring or repeating actions. Formatting Characters and Paragraphs Changing font type , font size , font colour and highlighting text . Changing font styles and effects — bold, italic, underline, subscript, superscript and strikethrough. Applying spacing and ligatures — character spacing and typographic features. Creating lists — bulleted and numbered lists. Changing paragraph alignment — left, centre, right and justified. Adding paragraph borders and shading . Changing line spacing and spacing between paragraphs . Copying formatting with the Format Painter. Setting tab stops , and adjusting and removing tab stops . Using left and right indents , first line and hanging indents . Formatting the Page Adjusting margins — setting the blank space around the edges of the page. Changing page orientation (portrait or landscape) and size . Using columns — laying out text in two or more newspaper-style columns. Using page breaks and section breaks — controlling where pages end and how sections can be formatted differently. Working with line numbers and hyphenation . Working with the page background — colours and watermarks. Adding a cover page and page numbers . Using headers and footers — text that repeats at the top or bottom of every page. Working with Tables Creating a table — inserting a grid of rows and columns. Working with a table — selecting cells, rows and columns; entering data. Resizing and moving a table — adjusting row height and column width. Adjusting table alignment and text wrapping . Working with cell formatting — shading, borders and alignment within cells. Merging and splitting cells and tables . Inserting and deleting rows and columns . Using table drawing tools — drawing a table by hand. Working with sorting and formulas — sorting table data and performing simple calculations. Working with borders and shading , using table styles and table style options . Key Skills for Exams For the SPOT-style examination, remember the menu locations for the most frequently tested features: Find & Replace (Home tab → Editing), Spelling & Grammar (Review tab), Columns (Layout tab), Headers & Footers (Insert tab), and Mail Merge (Mailings tab). Practise creating a table and formatting a page with columns, margins and a header.